8 Secure Ways about How to Share Documents on Google Drive
You are capable to learn how to share documents on Google Drive by 8 perfect ways through platforms like MultCloud, Google Drive website and Google Drive mobile app. You could also learn to share documents to recipients with or without Google Drive account.
August 18, 2021 | 7 minutes read
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Why Share Documents in Google Drive?
As a major cloud drive service which provides great file storing and sharing functions to you, you could get excellent sharing experience permission control and team collaboration as soon as you start to share documents from Google Drive.
- Larger Storage to Save Your Sharing
As one of the popular cloud drive services, Google Drive gives you 15 GB storage space which is completely free for each account. Youâll be able to upload files to Google Drive as many as you have the documents, photos or videos from computer, mobile phone or other devices.Â
When you are aware of how to add documents to Google Drive, itâs easy about how to share documents on Google Drive since all the documents kept in Google Drive can be shared through Google Driveâs great sharing functions.
- Send Large Documents to Others Easily
Compared to share documents through email with slow transfer speed and limited size of document, sharing documents in Google Drive is much easier for you. Because thereâs no limitation about the size of shared documents and you can share files from Google Drive simply through some links.
- Great Permission Control of Sharing
The most attractive characteristic of Google Drive is undoubtedly its rich options of the sharing function. You are allowed to share documents from Google Drive both to users and non-Google Drive recipients. Whatâs more, itâs all up to you to choose the different permissions which the recipients can get from the sharing link such as editing, commenting, viewing or downloading.
How to Share Documents on Google Drive through MultCloud in 2 Distinctive Ways
Even with 15 GB free storage in your Google Drive, you may still find it is difficult to store all your data generated from devices in a single Google Drive account due to the large size of memorable photos and videos.Â
Apart from upgrading your storage plan by purchasing, you can fix the problem through another free way by registering more than one or two Google Drive accounts and other clouds. In this way you may not only get more free storage space but also make your online documents in a good order by defining one of the accounts as for personal use and others for business use. And it will be easier to send documents on Google Drive no matter to friends, families or your team.
But how to share documents through different Google Drive accounts and other cloud drives in the fast and easiest way? It would be best if you can try the excellent third-party cloud file manager, MultCloud, to share documents in Google Drive with its 3 unique sharing options, Cloud Transfer or Cloud Sync. MultCloud can combine all your clouds in one interface for you to upload, download, copy, delete or share documents without complicated switching actions.
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Tips:Â
1. As for your convenience, MultCloud supports more than 30 major cloud drive services such as Google Drive, Dropbox, OneDrive, Mega, etc.
2. As for your data security, MultClolud uses OAuth authorization system to connect your clouds without accessing username and password while applying 256-bit AES Encryption to protect your data during transfer.
Method 1: How to Share Documents on Google Drive with 3 Sharing Options
Step 1: Sign up MultCloud with name and email. You could click âTry without signing upâ to temporarily enter without your personal information.
Step 2: Click â+Add Cloudâ under âMy Cloud Drivesâ list and choose Google Drive icon.
Step 3: Allow MultCloud to access your Google Drive in the pop-up window.
Tips: You can repeat step 2 and step 3 to add more cloud drive accounts to MultCloud.
Step 4: Tick the box beside the document or folder you want to share.
Step 5: Click âShareâ in the feature bar above.
Step 6: Choose the âPublic Shareâ, âPrivate Shareâ or âSource Shareâ options in the pop-up menu. Then click âCreate Shareâ.
Step 7: Copy the link and send to recipients by yourself.
Tips:Â
1. The detailed explanation of these 3 sharing options are as follow:
- âPublic Shareâ allows anyone who gets the sharing link can view the document.Â
- âPrivate Shareâ requires password when recipient wants to view the document through the sharing link. You can set a four-word random password when creating the sharing link.
- âSource Shareâ will create a sharing link from the source cloud drive. If recipients own the relative cloud accounts like Google Drive, they can obtain access functions through the sharing link as many as the source cloud service provides.
2. You can click âSharesâ under âCommon Toolsâ list in the left to manage your shares.
Method 2: How to Share Documents on Google Drive by âCloud Transferâ
You could use this method to share documents from one of your Google Drive accounts to other of your cloud drive accounts in the same way as how to copy files in Google Drive. Then managing documents between public and private cloud drives seems to be much easier for you.
Step 1: The same as step 1 to step 3 in method 1 above.
Step 2: Click âCloud Transferâ under âCommon Toolsâ list.
Step 3: Click the left square and select the documents you want to share from Google Drive in the âPlease Selectâ window.
Step 4: Click the right square and select the destination you want to share documents to other of your accounts.
Step 5: Click the purple button âTransfer Nowâ in the lower right corner. Then the documents will be shared to the destination even when you shut down the browser.
Tips: Some additional functions of Cloud Transfer:
1. You could let MultCloud send email notification to you when the transfer task is completed.
2. You could click âTask Listâ under âCommon Toolsâ list to look through the detail of your transfer task.
3. You could set daily, weekly or monthly schedule of the transfer task to let the transfer task run automatically and periodically.
4. MultCloud allows you to choose additional options before transferring such as deleting source documents after transfer is completed.
How to Share Documents on Google Drive through Its Website in 4 Basic Ways
Google Drive offers you rich choices about its sharing functions from website. You could share documents to Google Drive users with 3 kinds of permissions through method 1 and method 2 below this title. And if your recipients havenât got Google Drive account, method 2 may suit you best.
Whatâs more, in order to carry out better collaboration with your team, you could try method 3 to achieve online work. If you are keen on working with Google type of documents, method 4 will provide you with great help about how to edit a shared documents in Google Drive and share in the fast way.
Method 1: Share Files with Google Drive by âShareâ
Step 1: Sign in Google Drive website with your Google Account.
Step 2: Right-click the document in âMy Driveâ interface. You could hold on âShiftâ to select more documents.
Step 3: Choose âShareâ in the pop-up menu.
Step 4: Click the gear icon in the upper right corner of the pop-up window and choose the settings you need.
Step 5: Add people and groups with Google Drive accounts. Then choose the permission which your recipients can get.
Step 6: Click the blue button âSendâ. Then the sharing task is completed.
Method 2: How to Share Documents on Google Drive by âGet linkâ
Step 1: The same as step 1 and step 2 in method 1 right above.
Step 2: Choose âGet linkâ in the pop-up menu.
Step 3: Select the permission which your recipients can get.
Step 4: Click âCopy linkâ and share the link by yourself.
Tips: Once you choose âAnyone with the linkâ mode, anyone who gets the link can view, comment or edit the document from the sharing link, so please make sure the document contains nothing about private information.
Method 3: Share Documents in Google Drive through âShared with meâ
Step 1: The same as the method right above.
Step 2: Ask other Google Drive users to share a folder to you.
Step 3: Click âMake a copyâ in the pop-up menu.
Step 4: Right-click the copied documents and choose âMove toâ in the pop-up menu.
Step 5: Select a shared folder under âShared with meâ in the pop-up window. Then click âMoveâ. And you successfully share the documents to your recipient.
Tips: If you ignore step 3 and straightly move the original documents to the shared folder, all the changes of the shared documents made by others will reflect to you and you can no longer get the original version of those documents.
Method 4: How to Edit a Shared Documents in Google Drive and Then Share
Step 1: Click â+Newâ at the left.
Step 2: Choose âBlank documentâ in the dropdown menu of âGoogle Docsâ.
Step 3: Edit the document in the new browser window.
Step 4: Click âShareâ in the upper right corner.
Step 5: Follow method 1 or method 2 right above to share the document from Google Drive.
How to Share Documents on Google Drive from iPhone in 2 Fast Ways
Sharing documents in Google Drive mobile application is so much the same as the first two methods to share from Google Drive website. Therefore, here are two suggesting methods for you to share documents from iPhone and other mobile devices.
Method 1: Share Documents in Google Drive by âShareâ
Step 1: Sign in Google Drive mobile application with your Google Account.
Step 2: Tap the ââŚâ icon beside the document you want to share from Google Drive.
Step 3: Tap âShareâ in the pop-up menu.
Step 4: Add people and group with Google Drive accounts and choose permission in the dropdown menu.
Step 5: Tap the paper plane icon in the lower right corner. Then the recipients can receive the shared document.
Method 2: Share Documents in Google Drive by âCopy linkâ
Step 1: The same as step 1 and step 2 in method 1 right above.
Step 2: Tap âCopy linkâ in the pop-up menu.
Step 3: Send the link to recipients by yourself.
Conclusion
Congratulations, you may already master the skills about how to share documents on Google Drive through 8 excellent ways. Now itâs all up to you to decide which way best suits your demands and then share documents through that way confidently.
Except sharing documents on Google Drive, you could also learn how to copy a folder in Google Drive through MultCloud to manage files across all your cloud drives with the most labor-saving way. Besides, you could use MultCloudâs Cloud Transfer mentioned above to move files from one Google Drive to another in order to back up your Google Drive for better security.
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